Description : Description :
Oliver Wyman is a global leader in management consulting. With offices in 60 cities across 29 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.
Our 5000 professionals help clients optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities.
Oliver Wyman's thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press.
Our clients are the CEOs and executive teams of the top Global 1000 companies.
Visit our website for more details about Oliver Wyman :
Job Overview :
Oliver Wyman is seeking an organized and enthusiastic Executive Assistant to provide executive level administrative support to three Partners.
Key Responsibilities :
Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up
Assist with scheduling for complex projects as requested by the Partner and / or project team
Coordinate travel and accommodation, book cars, rail tickets, etc.
Develop understanding of Partner scheduling and travel preferences
Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months")
Work with HC to obtain work permits and visas
Manage documents and project deliverables when requested
Manage storage or disposal of confidential client information
Act as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessary
Timesheet and Expense Reporting
Prepare monthly timesheets for each assigned Partner
Prepare all expense reports and / or delegate to a team assistant when necessary
Provide coverage for EAs who are out of the office to ensure seamless support to Partners
Provide short-term coverage for Partners who may be in the midst of an EA assignment transition or who are new to the Firm
Provide training and support to new EAs
Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team
Experience Required :
Bachelor's degree preferred
At least 4 years' experience at working in an administrative function
Experience in financial services, management consultancy and / or a professional services environment a plus
Technical Skills :
Excellent Word, PowerPoint and Excel skills
Expert knowledge of Outlook
Knowledge of CRM systems (Microsoft Dynamics), a plus but not necessary
Skills and Attributes :
Problem solver - able to work with other teams and staff members effectively to reach a viable solution and goal
Strong service focus - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
Excellent communicator and negotiator - able to deal effectively with people at all levels across a multicultural environment
Maturity, poise and judgment
Ability to maintain and respect confidentiality
Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
Ability to undertake projects and produce quality and timely results
Self-starter, strong initiative, confidence and ability to work with little guidance
Collaborative team player
Positive attitude, sense of fun : is collegial and friendly
Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
Methodical, organized and excellent attention to detail
Authorized to work in the United States
Marsh & McLennan Companies and its Affiliatesare EOE Minority / Female / Disability / Vet / Sexual Orientation / Gender Identity employers.