Administrative Assistant
ACI Worldwide
San Jose Insurgentes, MX, MX
hace 5 días

Summary :

Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.

Execute special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports / recommendations.

Coordinate activities and events between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports.

Work is generally of a critical or confidential nature. Assignments may be found in various functional areas.

Responsibilities :

Understand and Adhere to all Corporate Policies to include but not limited to ACI Code of Ethics and Global Information Security.

Supports company operations by maintaining office appearance, efficiency, supplies, and implementing office procedures, layouts, and equipment procurement.

Maintains and updates local site presence on global employee intranet portal.

Coordinates food / beverage arrangements, books meeting space, and coordinates employee site events.

Coordinates all travel arrangements for the office as well as some visitors needs like local transportation, local meetings, etc.

Supports collection and other activities with customers as billing confirmation and tracking documents.

Responsible for sending, collection and distribution of company mail / courier.

Acts as liaison for all new hires, including handling, witnessing, forwarding sensitive documents.

Manages the issuance of security access badges.

Coordinates service from vendors including but not limited to concessions, HVAC, building and security vendors.

Acts as floor concierge, including but not limited to coordinating travel, trade show activities, and arranging transactions for employee gifts and activities.

Qualifications

Minimum Requirements :

100% bilingual.

Excellent MS office skills.

Experience as administrative assistant, director assistant, office manager and / or facilities coordinator.

Benefits : In return for your expertise, we offer growth, opportunity, and a competitive compensation and benefits package in a casual work environment.

ACI Worldwide is an AA / EEO employer in the United States, which includes providing equal opportunity for protected veterans and individuals with disabilities, and an EEO employer globally

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