Job SummaryResponsible for all day-to-day accounts receivable activities to include compiling credit packages and presenting a proposal to management, processing customer deposits, making regular collection communications.
May support customer returns via MRP meetings to ensure customer credits are processed in a timely manner. Responsible for all agent invoices to include processing invoices, commission checks and ensuring accurate Trade AR balances and may open order backlog.
Processes bank deposits of checks received as well as incoming wire payments on the bank account and posts deposits to customer receivables records.
Enter new customers and customer ship to locations into the company software system according to company policies and procedures.
Prepare all customer credit applications packages, proposing applicable credit terms in accordance with company policies and the Delegation of Authority Policy and submitting to management for approval.
Process customer credit holds by evaluating the reason for credit hold, releasing when unrelated to customer credit limit and appropriate for the situation, escalating to management when orders that exceed credit limits, ensuring adherence to the Delegation of Authority Policy.
Monitor all customer invoices for timely payment making collection calls at least weekly and escalate according to company policies and procedures.
Maintains all collection activity records in the system. Processes all agent invoices and related commission checks. Follows up on aging invoices with manufacturers to ensure accuracy in Trade AR.
May follow up with CSR and manufacturers regarding open agent orders to ensure accurate agent backlog. Provides a bi-monthly summary report of all customer invoices that are over 30 days old or determined to be at risk to include collection activity to date, next steps and any escalation proposals.
May ensure timely credits to customers for returned material by attending regular MRB meetings and processing return credits as necessary.
Process all credit card transactions including pre-authorizations in a timely manner. Maintains accounts receivable files.
May cross-train with AP to provide full backup of AP responsibilities when necessary. Obtain and update customer sales tax certificates ensuring accurate tax settings in the Company’s ERP system.
Performs other duties as assigned. DISCLAIMER : The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification.
They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
Avantor is proud to be an equal opportunity employer. EEO Statement We are an Equal Employment / Affirmative Action employer.
We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state / province, or local law.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at TalentManagement avantorsciences.
com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis.
Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
For more information about equal employment opportunity protections, please view the Equal Employment Opportunity is THE LAW Poster, EEO is the Law Poster Supplement, and Pay Transparency Non-Discrimination Provision using the links below.
EEO is the Law OFCCP EEO Supplement PAY TRANSPARENCY NONDISCRIMINATION PROVISION 3rd party non-solicitation policy By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions.
Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation