Accounts Payable Specialist
Transplace
Monterrey, NL, MEX
hace 5 días

Description

Primary Job Accountabilities

  • Perform all activities related to international ocean, air, dray, drayage and freight-forwarder invoice approval processing
  • Receive weekly ocean carrier statements and match shipment invoices to the statements
  • Audit invoices against ocean carrier contract rates
  • Submit rate discrepancies to ocean carriers and / or customer for resolution
  • Research and reconcile payment issues
  • Research invoice rejections
  • Analyze allowable free time for ocean and drayage invoices as applicable
  • Assist on all activities necessary to process carrier payments in a timely manner
  • Communicate with customer and international carrier contacts for missing statements, invoices and payment details
  • Save all statements and documentation to carrier shared data sites and folders, and ensure any approvals for discrepancies are uploaded in TMSF
  • Process various legs leg 1, leg 2, leg 3, as applicable and be sure documents uploaded in TMSF for each leg
  • Monitor payment timelines to ensure payments are submitted within required credit term days
  • Understand international commercial terms and prepaid vs collect line items on carrier invoices
  • Monitor email communications, responding and escalating as necessary in a timely and professional fashion
  • Essential Functions and Tasks

  • Able to run and review the invoice approval processes, research and resolve approval and payment issues independently and proactively look for areas of improvement for daily processes.
  • Able to resolve all Invoice Rejections in a timely manner
  • Ability to multi-task and work on multiple carrier statements daily and weekly
  • Knowledge and Expertise

  • Knowledge of Microsoft Tools and other applications : Ability to leverage Excel and other MS programs, including Word, Excel, Access, Outlook, Skype & Teams.
  • Knowledge of ocean container carrier freight rates, contracts and accessorial fees
  • Knowledge of Internet and usage of websites : Ability to ocean carrier and forwarder websites to source data.
  • International Geographical Expertise : familiarity with global geography
  • The "I am Transplace" Way : Protocols for answering the phone, e-mail, IM, etc. etiquette and professional standards.
  • Skills

  • Proficient computer skills including e-mail, routine database activity, Word, Excel (including vlookup and pivot tables), & PowerPoint.
  • Advanced communication skills : Relates well to all kinds of people, inside and outside the organization. Builds effective and constructive relationships.
  • Listens; builds appropriate rapport. Uses diplomacy and tact. Can convince others of the merits of their point of view or influence others to adopt or support another position.

    Consistent and professional communications; effective, prompt and courteous communications with respect to difficult situations, relaying contracting and pricing issues, etc.

    Customer may be Transplace customer and / or the Transplace customer.

  • Ability to communicate with teams and individuals in international locations
  • Basic Math (Includes aptitude to learn how to calculate percentages and foreign currencies)
  • Service Orientation (Commits to and enjoys providing exceptional service to internal and external customers.)
  • EXPERIENCE

  • 2-3 Years of International Freight Accounts Payable Experience
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