Accounts Payable Specialist

Transplace

Monterrey, NL, MEX

hace 5 días

Description

Primary Job Accountabilities

Perform all activities related to international ocean, air, dray, drayage and freight-forwarder invoice approval processing

Receive weekly ocean carrier statements and match shipment invoices to the statements

Audit invoices against ocean carrier contract rates

Submit rate discrepancies to ocean carriers and / or customer for resolution

Research and reconcile payment issues

Research invoice rejections

Analyze allowable free time for ocean and drayage invoices as applicable

Assist on all activities necessary to process carrier payments in a timely manner

Communicate with customer and international carrier contacts for missing statements, invoices and payment details

Save all statements and documentation to carrier shared data sites and folders, and ensure any approvals for discrepancies are uploaded in TMSF

Process various legs leg 1, leg 2, leg 3, as applicable and be sure documents uploaded in TMSF for each leg

Monitor payment timelines to ensure payments are submitted within required credit term days

Understand international commercial terms and prepaid vs collect line items on carrier invoices

Monitor email communications, responding and escalating as necessary in a timely and professional fashion

Essential Functions and Tasks

Able to run and review the invoice approval processes, research and resolve approval and payment issues independently and proactively look for areas of improvement for daily processes.

Able to resolve all Invoice Rejections in a timely manner

Ability to multi-task and work on multiple carrier statements daily and weekly

Knowledge and Expertise

Knowledge of Microsoft Tools and other applications : Ability to leverage Excel and other MS programs, including Word, Excel, Access, Outlook, Skype & Teams.

Knowledge of ocean container carrier freight rates, contracts and accessorial fees

Knowledge of Internet and usage of websites : Ability to ocean carrier and forwarder websites to source data.

International Geographical Expertise : familiarity with global geography

The "I am Transplace" Way : Protocols for answering the phone, e-mail, IM, etc. etiquette and professional standards.

Skills

Proficient computer skills including e-mail, routine database activity, Word, Excel (including vlookup and pivot tables), & PowerPoint.

Advanced communication skills : Relates well to all kinds of people, inside and outside the organization. Builds effective and constructive relationships.

Listens; builds appropriate rapport. Uses diplomacy and tact. Can convince others of the merits of their point of view or influence others to adopt or support another position.

Consistent and professional communications; effective, prompt and courteous communications with respect to difficult situations, relaying contracting and pricing issues, etc.

Customer may be Transplace customer and / or the Transplace customer.

Ability to communicate with teams and individuals in international locations

Basic Math (Includes aptitude to learn how to calculate percentages and foreign currencies)

Service Orientation (Commits to and enjoys providing exceptional service to internal and external customers.)

EXPERIENCE

2-3 Years of International Freight Accounts Payable Experience

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