To be a creative team with high level performance to process the suppliers Invoice with a high level of service focusing in cover the standards of quality and living Vitesco Values.
Validate the Internal Control and quality of the Invoices for 15 NAFTA Locations. Focuse on main AP KPI's which are : FTT (First Time Through), Overdue Invoices, GR / IR (Goods Receipt against Invoice receipt), Payment exception request control and Reduce the Invoices without Purchase Order.
AP process 9,000 Invoices monthly for 3,000 suppliers.
Supervise the Performance of the AP analyst every time to implement corrective actions to improve the knowledge and efficiencies, to improve big six and values.
To clean the GR / IR account to reduce the AP clearing. To support AP analyst to clean GR / IR according with Suppliers Account Statements
Tracking the GR / IR for Consignments suppliers and report the errors to logistics, Purchasing and SAP IT team.
To provide Invoices or information to internal Auditors and External Auditors KPMG- SAT
To accomplish with the internal controls required in the 8th directive (Authorization process, documentation, Three- Way Match : Validate Invoice against PO against GR or approval).
To follow up the process Director due date Invoices ensuring the AP analyst process them on time, support to the AP Analyst to escalate the open workflow with the Controller and the Managers *Review KPI's GR / IR FTT, AP Aging, Process Director and implement corrective actions in the area, establish short goals to improve them , Review the work load to balance the work between all AP analyst , establish strategies and to management the resources correctly to achieve increase the efficiencies.
To provide information related to AP for assisting internal and external customers (Auditors, Controllers, Taxes Department, Logistic Department, Purchasing Department.
To get communication with suppliers either via email or phone in order to clarify any possible question they may have regarding invoice processing.
Continues improvement in the Reports, optimize the Excel reports, create macro
Create standard Reports in SAP to cover all the AP necessities and research new reports in SAP to get good information to make decisions and create easy report to provide friendly reports to the AP Analyst
Create standard variants for the main AP Reports (FBL1N, OPEK, Process Director)
Create the Accrual Report and Create a KPI to reduce the number of Invoices every month (escalate with the locations, requestors to get process the Invoices) Qualifications SAP Finance Module : Accounts Payable Transactions (Invoice Processing, PO review, SA review, Aging Review, GR / IR review. Payment status) Expert
Excel : Pivot Table, Formulas, Graphics; Power Point presentations Expert
SAP Financial Reports - Expert
Accounts Payable Metrics (Aging Accounts Payable, FTT, GR / IR) Expert
English Advanced / Expert
Education. - Financial / Accounting Degree, economist, administration
Professional experience. - 1-3 years in Accounts Payable or Accounting.
Project or process experience. - 2 years in Accounts Payable Process
Excel - Intermediate / Expert
Macros knowledge - Desirable Apply now Vitesco Technologies is a leading international developer and manufacturer of state-of-the-art powertrain technologies for sustainable mobility.
With smart system solutions and components for electric, hybrid and internal combustion vehicles, Vitesco Technologies makes mobility clean, efficient and affordable.
The product range includes electric drives, electronic control units, sensors and actuators, and exhaust-gas aftertreatment solutions.
In 2019, Vitesco Technologies, a Continental business area, recorded sales of EUR 7.8 billion and employs almost 40,000 people at around 50 locations worldwide.
Vitesco Technologies is headquartered in Regensburg, Germany.