At Veeva, we build enterprise cloud technology that powers the biggest names in the pharmaceutical, biotech, consumer goods, chemical & cosmetics industries.
Our customers make vaccines, life-saving medicines, and life-enhancing products that make a difference in everyday lives.
Our technology has transformed these industries; enabling them to get critical products and services to market faster. Our core values, Do the Right Thing, Customer Success, Employee Success, and Speed, guide us as we make our customers more efficient and effective in everything they do.
As Marketing Analyst you will help to develop and execute integrated marketing campaigns to meet or exceed the LatAm pipeline goals.
You will work closely with the Marketing in a fast-paced and rapidly growing market. This is a part time working.
As the Office Administrator in Mexico, you will be responsible for organizing and coordinating efficient office operations so that our Mexico office runs smoothly.
This role will suit an all rounder willing to take on all roles of office coordination while assisting Services with reporting, Finance & HR with general admin support, Marketing with general coordination and much more.
This is a part time working.
The time division of working in each area will be made on demand according to the guidelines of your Manager.
What You'll Do
Database : review, qualification and increase
Operational Events Support : payments, contracts, suppliers, accruals, budget, reports, etc
Operational Content, Digital and PR Support : reports, translations, contracts, payments, etc
Closely work with contractor (Angela) to support all creation, development and content demands
Office Management Co-ordination responsibilities in Veeva’s Mexico office
Point of contact for all general office operations.
Manage vendor relationships (inventory, ordering) for office supplies, computers, software, caterers, landlord, etc.
Responsible for keeping the office and kitchen in tip-top shape.
Facilities Project Management office build outs, securing new office premises etc
Assist the LatAm Manager with Finance and Admin tasks (e.g. liase with outsource
Finance regarding bill payments)
Assist LatAm Manager with Employee Success in Human Resources tasks including working with local vendors on benefits, business visa’s etc
Assist LatAm Manager with Operational support including reporting and invoicing
Assist the management team with executive administrative duties, including expense reports as needed.
Assist with travel management and booking itineraries for domestic / international travel.
Organize office social events (happy hours, team building, etc.)
Assist with company projects as required.
Help onboard new employees, setup workspaces for them, order business cards, computers etc
Excellent communication, writing and organizational skills
Excellent oral and written communication skills in Spanish and English
Well organized with a very high attention to detail
Expert in Microsoft Word, PowerPoint, and Excel
Self-directed and able to manage multiple projects under aggressive timelines and expectations
Experience in events and marketing tasks
Nice to Have
Experience in administration, project coordination, and operations.
Perks & Benefits
Allocations for continuous learning & development
Health & wellness programs