Kaspersky is seeking an Office Manager withHR experience for their Mexico City location. You will oversee the administration of a 20-
person office. Your duties will involve HR, basic accounting and facilities management functions. You will report to the Financial Manager of Mexico as well as the VP of HR for the Americas.
What You Will Be Doing
Recruiting for staff positions
Onboarding of all new employees
Managing benefits, PTO
Managing local office operation functions including office space, vendor contracts and building maintenance
Providing administrative and travel support for all divisions of Kaspersky Lab Mexico including, but not limited to, front desk and phone management, supply ordering, IT coordination with third party vendor, scheduling meetings, making travel arrangements, monitoring larger office equipment and maintenance.
Other special projects assigned as needed.
Posting and processing journal entries for incoming invoices
Update accounts receivable and issue invoices
Update accounts payable and perform reconciliations
Assist with reviewing expenses, payroll records and etc.
Update financial data in databases
What You Should Have :
A minimum of four years’ previous management experience in HR / Employment as well as Facilities / Operations is required
Candidates should possess conflict resolution / mediation skills and have the ability to work well independently and under pressure
Fluent English and Spanish
Working knowledge of MS Office including Word, Excel, Access and PowerPoint
Prior experience in basic accounting is preferred
Knowledge of Intelisis ERP is preferred
To perform this job successfully, you must be able to perform in a fast-paced and frequently changing environment. You should have a strong attention to detail, high-
level organization, strong written and verbal communication skills, and an ability to balance many tasks at once. You should also be able to get along well with others in a team environment.