GM & General Services Administrative Assistant
CooperVision
Mexico, Mexico
hace 3 días

JOB SUMMARY

This positionwill be the responsible of the administration of the CVI Mexico Officefacility. Assist the different departments with vendor setup and validation,travel arrangements for meetings and trainings and other.

Additional to thesefunctions she will be reporting directly to the general manager as an administrative assistant.

ESSENTIALFUNCTIONS

  • SupportAdministrative and General Office Services
  • Generaloffice maintenance and pest control monitoring
  • Officesupplies & coffee station replenishing
  • Office cleaning services monitoring
  • Follow-upon diverse building and facility matters
  • Procurement
  • Workwith vendors, investigate them and make sure they are the best possible option
  • Haveresponsibility of the rent and other general forms that need to be loaded intoiProc
  • Capture iProc requisitions for general servicesand follow-up on payment to the vendors
  • Office& Country Manager Assistant
  • Travel& Entertainment coordination for everyone (make sure everything is handledcorrectly)
  • Supportfor marketing and professional affairs (product launches, trainings, etc )
  • Process and follow-up on expense reports
  • POSITIONQUALIFICATIONS

    KNOWLEDGE, SKILLSAND ABILITIES

  • Excellent communication skills, both verbal and written
  • PC literate, keyboarding skills, goodinterpersonal skills
  • Intermediate / Advanced skill in the use of Microsoft Office
  • Ability to read and understand technical material such as SOP’s
  • Able to prioritize and work in a fast, changing environment with the ability to multitask
  • Able to work under pressure to meet deadlines
  • WORK ENVIRONMENT

  • Professionaloffice environment in line with corporate office standards
  • Highlevel of interaction with all the organization
  • Theability of make meetings face to face or by phone with general managers in orderto collaborate with vendors
  • EDUCATION

  • CollegeDegree on Business Relationships, Management, or similar
  • Englishintermediate, advanced preferred.
  • EXPERIENCE

  • DirectionAssistant in International Companies desired
  • CommercialAssistant desired
  • Finance / Commercial functions desired
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